Before traveling, please check out these helpful tips.
Hints & Instructions
All school and organization rules and policies set forth in the student handbook are in effect for the duration of this trip.
Group travel hints
- You are representing your school & community. Dress appropriately.
- Good manners are always a plus wherever you are!
- Communicate with your chaperones; let them know where you are.
- If you feel ill, tell your chaperone immediately.
- Review your itinerary and be aware of your responsibilities.
- It takes time to move a large group. Be patient. Arrive on time.
- Eat properly & sleep at night.
- Do not leave personal items on the coach overnight.
- Food may be taken on board as long as the coach is kept clean. Drinks should be in plastic screw-top bottles.
- Please treat your driver with respect.
- Never flush foreign objects in the toilet! Once the chemical flush is full, it is unusable; use rest stops when possible.
- Do not disembark until your Tour Director or Director releases you.
- Please, NO Flash Photography while on board the motorcoach!
- Please remain seated while vehicle is in motion.
- Read the instructions in your room concerning an emergency escape.
- At curfew, you must be in your room. No one is to enter your room after curfew except chaperones or staff. Keep the noise level down.
- Elevators are for all hotel guests; respect the other guests.
- Telephones must not be used after curfew except in an emergency. You are responsible for outside phone charges to your room.
- Keep your room locked! Keep track of the key.
- No student is allowed in the room of a person of the opposite sex.
Responsibilities of Chaperones
- This tour is designed for students. Be patient, flexible, and helpful.
- Make sure everyone understands all instructions.
- Communicate-get to know the students by name.
- Make sure hotel rooms are in order upon arrival and departure.
- Monitor rooms at curfew. The after-hour rule must be enforced.
- Make sure your students are up each morning on time.
- Report any rule violations to the director; but don't create problems.
- Be courteous and helpful; correct if necessary, but don't antagonize.
- You cannot grant a favor for one unless you can do it for everyone!
- BE PATIENT-DON'T LOSE YOUR SENSE OF HUMOR!
Packing can be stressful, and airline luggage fees continue to climb. Review your itinerary, and use this list to plan your wardrobe.
On your person
- Photo ID (If you have one)
- Eye glasses, contact lenses
- Phone/Device Charger
- Spending money
- Wear comfortable shoes
- Tour Booklet (You will need this booklet throughout the tour.)
In your carry-on bag
- Extra prescription in case you lose your medication
- Change of clothes
- Snacks, chewing gum
- Serial numbers for your traveler’s checks
In your checked luggage
- Performance attire (if applicable)
- Shampoo (in a zip-lock bag)
- Socks - hosiery
- Clothing for each day of the trip
- Miscellaneous: Nail file, band-aids, safety pins, sewing kit, etc.
- Swimwear & cover-up (if applicable)
- Lightweight coat or jacket
Tag you bags
- Your suitcase & carry-on must be properly tagged.
- Pack light - you must be able to carry your own luggage.
- Rule of thumb: If in doubt, leave it out.
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